Latest Job Adverts
| Administrative Intern |
| TECHNOSERVE |
Advert
Posted 2018-05-17 05:02:02
Title:
Administrative Intern
Reports
to: Human resource & administrative Manger
Location:
Lusaka, Zambia
I. Techno
Serve Background:
Techno
Serve works with enterprising people in the developing world to build
competitive farms, businesses and industries. We are a nonprofit organization
that develops business solutions to poverty by linking people to information,
capital and markets. With more than four decades of proven results, we believe
in the power of private enterprise to transform lives.
II.
Position Description:
Under
close supervision, the intern will perform a variety of entry-level
administrative tasks including office management, HR duties, receptionist
duties, and support to the procurement coordinator and perform other related
work, as required.
III.
Proposed activities:
Office
& reception duties
§ Update and maintain assets
register
§ Ensure office environment
is clean, presentable, and hospitable
§ Maintain office supplies
§ Coordinates use of
conference room
§ Greets and directs visitors
§ Time 10%
HR
Duties
§ Serving as a point of
contact with benefit vendors/administrators
§ Posting job ads and
organizing resumes and job applications
§ Scheduling job interviews
and assisting in interview process
§ Compiling and update
employee records (hard and soft copies)
§ Maintain leave tracker
§ Time 20%
Support
in procurement department
§ Assists in procurement for
administrative needs of the program
§ Ensures accountable, timely
and cost effective delivery of supplies to the program
§ Maintain procurement
templates and ensure best practices are known and used throughout the program
§ Ensuring all purchases have
the required documents: purchase requisition, bid analysis and purchase order
§ Petty cash management
§ Time 40%
Project
Assistance
§ Assist program staff in
travel arrangements including booking hotel and airfare
§ Support program staff in
completing all necessary travel documentation including Travel Advance and
Travel Expense Reconciliations
§ Support the program team in
printing and preparation of work for workshops and trainings as needed
§ Ensure client files are
complete and up to date
§ Time 10%
Finance
Assistance
§ Filing and scanning of
payment vouchers
§ Stamping of payments
§ Receipt follow ups with
vendors
§ Time 20%
IV.
Qualifications:
§ Higher Diploma in Business
Related subject.
§ Knowledge of best practices
in administration, HR and procurement
§ Ability to manage multiple
tasks simultaneously
§ Good knowledge of Excel,
Access and PowerPoint required
§ Excellent verbal,
analytical, organizational and written skill
To
Apply: Please submit your application (by email only) to
with zambia-recruiting@tns.org the position title placed in the
subject line. Please include (1) cover letter describing your interest, (2)
curriculum vitae and (3) telephone contacts of three referees. Please include
all requirements in one document. Applications will be treated
confidentially.
Deadline
for applications is 30th May 2018. Note that only short-listed candidates will
be contacted.
No
phone calls please
