The Southern Africa Development Community Secretariat (SADC) is seeking to recruit highly motivated and experienced professionals who are citizens of Member States of the SADC to fill the following regional positions to its Organization Structure.

Human Resources Officer – Grade 7

Purpose of the job:

§  Facilitate implementation of HR strategies, policies and procedures with respect to employee relations, staff welfare and occupational safety, health and environment, recruitment and placement;

Duties and Responsibilities

Employee relations

§  Amend and update HR policies, policies, procedures and guidelines, terms and conditions of employment in accordance with Management /Council decisions

§  Ensure that staff have access to HR policies, procedures and manuals

§  Inform staff and Management of any updates to HR policies, procedures, guidelines etc., and assist them in the interpretation of these documents

§  Inform Management of any staff concerns with the HR policies, procedures, guidelines etc.

§  Advise management and staff on industrial relations, disciplinary and grievance handing to ensure compliance with the Employment Laws and provisions of the relevant internal policies and procedures

§  Interpret and administer the employment contract with respect to grievances, wages and salaries, employee welfare, healthcare, pensions, union and management practices, and other contractual stipulations

§  Prepare strategies and position papers for negotiations with employee representatives to facilitate effective collective bargaining

§  Organize logistics for, attend and provide support during hearings and procedures for termination, grievances, disputes, claims, and disciplinary actions; draft documentation and recommendations for action, and submit to the Head for review; and follow-up on resolutions

§  Liaise with Ministry of Labour on labour and industrial relations matters

§  Provide administrative assistance to the Senior Officer in negotiations with union / employee representatives

Recruitment and placement

§  Assist the head of unit in determining staffing levels for the Secretariat

§  Draft recruitment adverts based on the requirements of recruiting directorates, and make arrangements for the advertisement of vacancies

§  Screen candidates and drawing up shortlists of candidates for clients to interview (local and regional)

§  Liaise with Member States as required for recruitment purposes

§  Facilitate the setting up of an Assessment Centre and the development of competency-based interviewing techniques

§  Arrange logistics for interviews, and prepare interview time tables and schedules

§  Provide advice and support to selection panels/committees and ensure that they have accurate and timely information in order to make effective decisions

§  Participate as panel member in interviews

§  Follow up candidates’ references as directed and prepare summary post interview reports on candidates to facilitate selection

§  Draft appointment letters for successful candidates and inform unsuccessful candidates

§  Work with the Senior Officer to develop manpower plans and forecasts for the Secretariat based on inputs from directorates, and submit to Head for review

§  Design employment contracts (for review by the Head of unit) Act as custodian of employment contracts duly signed by staff

§  Keep track and documentation, and issue regular reports on recruitment, selection, and turnover

§  Prepare staff orientation programme and conduct induction for new employees, and assist core directorates in the preparation of specific induction modules related to their respective areas of work

§  Conduct exit interviews

§  Facilitate staff exit processes (including processing of terminal benefits)

§  Research and adopt best practices in own area of work, and maintain high level of knowledge in order to effectively undertake the duties of the post

Administration

§  Provide support to employees in various HR related issues such as leaves, compensation etc. and resolve issues and problems

§  Keep employee records up-to-date by processing employee status changes in the HRIS system in a timely fashion

§  Monitor and tracking employee contracts

§  Assist in management of the Performance management process

§  Support HR related projects

Supervision

§  Prepare work plan, schedule work, allocate and delegate tasks to subordinates

§  Supervise the subordinates and their work, and appraise their job performance

§  Provide advice and guidance as and when required to subordinates

§  Provide quality services as per service level agreements

§  Consult with the Head of Unit on any staff related issues

§  Provide inputs to the annual budget estimation for the unit

§  Prepare regular progress reports for the Head of Unit, as and when required

§  Undertake any other duties as delegated by the Senior Officer

Position Requirements

Qualifications

§  At least a Master’s Degree in Human Resources Management or related field from a
recognized institution

Professional Certification

§  Membership of Professional Human Resource Association is desirable

§  Certification in Employee Relations

Specialized knowledge:

§  Knowledge of labour laws and legislations

§  Knowledge of best practice in HR policies, procedures, processes and strategies

§  Knowledge of employee relations principles and practices

§  Proficient in the use of computers and computer software relevant to the position

Experience

§  At least 7-10 years of work experience in HRM 3 of which should be supervisory role

Skills Requirements

§  Communication and presentation skills

§  Interpersonal skills

§  Mentoring and coaching skills

§  Organizational skills (planning, budgeting, time management, work prioritization)

§  Research, analytical and problem-solving skills

§  Supervisory skills

Competencies

§  Apply interpersonal styles/methods to develop and motivate staff

§  Capable of maintaining quality whilst working under pressure and adhering to deadlines

§  Capacity to motivate and influence people positively and creates a climate where people want to do their best

§  Conceptual and practical thinking

§  Customer focused

FIND MORE JOBS