Latest Job Adverts
| Administrative Assistant |
| Path |
Advert
Posted 2018-07-06 03:37:04
PATH is an international
organization that drives transformative innovation to save lives and improve
health, especially among women and children. We accelerate innovation across
five platforms—vaccines, drugs, diagnostics, devices, and system and service
innovations—that harness our entrepreneurial insight, scientific and public
health expertise, and passion for health equity. By mobilizing partner’s around the world, we take innovation to scale, working alongside
countries primarily in Africa and Asia to tackle their greatest health needs.
Together, we deliver measurable results that disrupt the cycle of poor health.
The
PAMO project is a United States Agency for International Development
(USAID)-funded project that aims to control and prevent malaria morbidity and
mortality and thereby minimize the social effects and economic losses and also
to contribute to the reduction f under five all causes mortality rate, as a
result of reduced malaria mortality. PAMO works with the National Malaria
Elimination Centre (NMEC) to strengthen implementation of malaria control and
elimination efforts. The project works at provincial, district, and community
levels to 1) Support proven malaria interventions in alignment with the
National Malaria Elimination Strategic Plan; 2) Strengthen management capacity
of provincial and personnel to provide oversight/supervision of malaria
interventions and; 3) Strengthen the Health Management Information System at
the provincial and district levels to improve data reporting, analysis, and use
for decision-making.
PATH now seeks to recruit
an Administrative Assistant who will be responsible
for providing administrative support to ensure efficient operation of the
office. You will support PAMO leadership and staff by performing a variety of
tasks related to office management, communication and liaison. In addition, you
will provide the link between PAMO project and the PATH country office staff,
as well as other projects. The admin job scope includes communicating
via phone and email ensuring that all administrative assistant duties are
completed accurately and delivered with high quality and in a timely manner.
Responsibilities:
§
Managing
office communication and correspondence.
§
Organize
and schedule meetings and appointments.
§
Take
minutes at meetings
§
Maintain
contact lists.
§
Produce
and distribute correspondence memos, letters and forms.
§
Assist
in the preparation of regularly scheduled reports.
§
Devising
and maintaining office systems, including data management and filing.
§
Order
office supplies.
§
Book
travel arrangements.
§
Manage
visitors to senior management.
§
Coordinate
team meetings, arrangements for guests, tele conferencing, workshops, other project
meetings as requested including needs, catering, travel arrangements, hotel
suggestions, transport and other necessary details for staff and guests.
§
Support
preparations of Requests for Authority to travel (RATs) for project staff.
§
Support
procurement of project goods and services.
§
Process
procurement related transactions in the financial system (Business World)
Required
Skills
§
Diploma
in Business Administration or Business Management from a recognized
institution, or related field.
§
Minimum
three (03) years of proven admin or assistant experience and proven knowledge
of office management systems and procedures.
§
Time
management skills and ability to multi-task and prioritize work.
§
Attention
to detail and problem solving skills.
§
Excellent
written and verbal communication skills.
§
Strong
organizational and planning skills.
§
Proficiency
in MS Office.
§
Must
have legal authorization to work in Zambia.
PATH is dedicated to building
an inclusive workforce where diversity is valued.
PATH
is an equal opportunity employer. Every qualified applicant will be considered
for employment. PATH does not discriminate based on race, color, religion,
gender, gender identity or orientation, genetic information, age, national
origin, marital status, disability status, political ideology, military or
protected veteran status, or any other characteristic protected by applicable
federal, state, or local law.
To apply for this job please visit path.silkroad.com.
