Latest Job Adverts
| ADMINISTRATION MANAGER |
| AB Bank |
Advert
Posted 2018-07-11 02:54:07
AB
Bank Zambia Limited, is a bank with a mission to improve access to a broad
range of financial services for the majority of Zambian businesses and their
owners in a sustainable and efficient manner. The bank provides financial
services to Micro, Small and Medium-sized Entrepreneurs and their families in
Zambia. AB Bank has been operating in Zambia since 2011 and has since grown
steadily with prospects of further expansion.
In
order to support our rapidly expanding branch network, we seek to recruit the
services of an individual to fill the position of Administration Manager (1).
RESPONSIBILITIES
§
Oversee
and manage the procurement, facilities and general administration functions of
the bank
§
Review
performance of the department through performance appraisals
§
Prepare
and review operational reports and schedules to ensure accuracy and efficiency.
§
Analyze
internal processes and recommend and implement procedural or policy changes to
improve operations, such as supply changes, logistics, procurement, branch
development or the disposal of records.
§
Determining
the need for material resources in cooperation with each head of Bank’s
departments and Bank’s branches. Represent the bank in negotiating contracts
and formulating policies with suppliers/contractors. Resolve vendor or
contractor grievances, and claims against suppliers/contractors.
§
Archiving
and storage management for company documents, furniture and collateral
§
Ensure
proper buildings and grounds maintenance,
housekeeping and general office cleanliness/sanitation.
§
Review
purchase order claims and contracts for conformance to company policy.
§
Analyze
market and delivery systems to assess present and future material availability.
§
Develop
and implement purchasing and contract management instructions, policies, and
procedures.
§
Participate
in the development of specifications for equipment, products or substitute
§
Saving,
checking and monitoring information asset and all documents related to
facilities, administration, logistics and procurement data.
§
Stock
item monitoring and inventory analysis in coordination with financial control.
§
Monitor
the facilities to ensure they remain safe, secure, and well-maintained,
building card access & biometric monitoring and update security procedures.
§
Ensure
proper vehicle fleet management including procurement, fuel usage and
maintenance update and implement transport policy.
§
Project
management and oversee construction and renovation projects to improve
efficiency and to ensure that facilities meet environmental, health, and
security standards, and comply with government regulations.
§
Communication
systems management which includes phone bill processing/monitoring and , phone/talk
time allocation and monitoring
§
Recruitment,
selection and orientation of new administration staff
§
Supervision
of all administration employees.
§
Develop
training activities to ensure effective operation performance and efficiency in
the admin department.
§
Manage
department deadlines, work schedules, planning and disciplinary action
§
Asset
management
§
Business
continuity planning and coordination with risk department
§
Bank
collateral administration and management
§
Manage
all bank insurance policies and claims
PERFORMANCE
REQUIREMENTS
§
Experience
in Procurement/facilities and general administration
§
Good
general management skills
§
Good
interpersonal and communication skills
§
Multitasking
skills
§
Good
organizational and time management skills
§
Good
analytical skills
§
Results
oriented
§
Excellent
English language skills (orally and written)
EDUCATION
AND EXPERIENCE
§
As
a minimum a Degree, a Master’s degree is added advantage.
§
Must
have 3-4 years’ experience in a similar role
§
Good
knowledge, understanding and practice of:
§
The
banks policies and procedures
§
Fleet
management
§
Facility
management
§
Office
Management
§
Supplier
selection process
§
Budgeting
and planning
APPLICATION
PROCEDURE
Please
write an application/ motivation letter clearly stating why you would be best
suited for the vacancy and also send an updated CV by 14:00hrs on the stated
closing date to jobs@abbank.co.zm.
