Latest Job Adverts
| PROCUREMENT AND CONTRACTS OFFICER |
| Netherlands Development Organization |
Advert
Posted 2018-08-23 02:14:05
Position Name: Procurement and
Contracts Officer
Sector/Program: Support Services
Position Location: Lusaka
Reports to: Country Operations Manager
Responsible for: Procurement & Contracts
Key contacts: Suppliers and Vendors, NGOs and Service Providers, Consultants
Purpose of the job:
The Procurement and Contracts
Officer will work under the supervision of the Country Operations Manager and
together with project and administrative staff to ensure timely and compliant
procurement of goods and services and tight management of contracts and grants.
Following its strategy of localization, much of SNV project work is implemented
with sub-contracted service providers on long term contracts that need to be
monitored and managed to ensure appropriate financial controls and reporting
procedures are followed and donor requirements met.
Main Tasks and Responsibilities:
Procurement and Contracting
§
Conduct all procurement of goods
and services in line with SNV and donor policies and procedures;
§
Draft and issue calls for
proposals and applications, invitations to bid, tender documentation, bid
comparisons determining procurement mechanisms that will ensure fair and open
competition;
§
Review procurement policies
against best practice, SNV, Donor and Government of Zambia requirements and
revise and adjust as necessary to ensure SNV is compliant with all relevant
rules and regulations;
§
Review all SNV donor contracts
and ensure procurement activities in each project are compliant with donor
requirements;
§
Manage and administer all SNV
sub-contracts to ensure contractors’ compliance and performance, accurate and
timely reporting to SNV systems;
§
Liaise closely with project teams
to predict and track procurement requirements ensuring responsive service
provision;
§
Draft and issue all consultancy
contracts; purchase orders, MoUs, sub agreements and sub contracts; maintain
accurate and complete procurement files;
§
Manage relationships with other
team members, partners and relevant stakeholders, plan all deliverables and
activities , review their progress and address deviations in terms of timelines
and quality, based on planning, deliverables.
§
Support Business Development and
reduce risks for SNV by reviewing Terms and Conditions for upcoming contracts
and advising management on areas of risk, implications and compliance issues.
§
Maintain, review and manage
vendor relationships in compliance with the SNV Procurement Policy.
§
Any other duties as may be
assigned by supervisor.
Asset Management
§
Ensure that Assets procured are
covered by such applicable warranties, guarantees, insurance and after sale
services.
§
Ensure that Asset received are
entered onto the register and are given a code soon beforehand.
§
Ensure Asset database updates and
physical coding both for respective projects and Country office.
§
Ensure Assets management in terms
of insurance covers, transfers and condition checks.
§
Any other duties as may be
assigned by supervisor.
Competencies, Capabilities and
Attributes: (Skills/behavioral (Special Training or Competence) :
§
Organization skills and time
management – professional approach to personal time planning and respect for
deadlines;
§
Excellent written and oral
communication skills in English;
§
Excellent interpersonal skills
including patience, diplomacy, willingness to listen and respect for colleagues
and outside contacts ;
§
Computer literate with high
degree of proficiency and productivity ;
Academic & professional
qualifications, Knowledge and Experience:
§
Bachelor Degree in a related
field
§
Extensive proven knowledge of procurement
practice and procedures
§
At least 5 years in a procurement
and contracts post in Zambia
§
Experience with procurement and
contracts administration under UN, EU or US government funded contracts or
agreements
Working environment:
The Procurement & Contracts Officer will be based
in the SNV Head Office in Lusaka and will support various projects across the
country.
To apply please visit smrtr.io.
