Latest Job Adverts
| FINANCE & ADMINISTRATIVE ASSISTANT X3 |
| ActionAid Zambia |
Advert
Posted 2018-09-05 03:23:52
ActionAid Zambia (AAZ) is part of
the ActionAid Global (AAG) Federation, sharing common values and aims to drive
social change towards a just, equitable and sustainable world. AAZ works with marginalized
and excluded women and young people, their organizations and movements to address
the structural causes of social injustice, gender inequality and poverty.
ActionAid
Zambia has 3 vacancies for experienced and suitably qualified Zambians to fill
the positions of FINANCE AND ADMINISTRATIVE ASSISTANT to be based in the Eastern, Southern and Northwestern provinces of Zambia respectively.
Job Purpose
The Finance and Administrative
Assistant is responsible for various day to day bookkeeping functions such as
processing payments, filing, reconciling as well as to provide daily
administrative and logistical support services to the Hub Office.
Main Duties
§
Process payments and keeps
accurate records of all receipts and payments ensuring that these are
accompanied by correct supporting documents.
§
Support capturing of payments,
receipts and staff accountabilities in the organization’s financial management
system, stamping and filing vouchers with all supporting documents daily to aid
accurate and timely reporting, reviews and audit trails as per the AAZ Local
Finance Policy and Procedure Manual.
§
Prepare payments ensuring that
payments to suppliers are made in time and ensure that the vouchers are filed
accurately and stamped where necessary.
§
Manages petty cash, statements of
services rendered and expenses, travel requests, advance payments and
retirements of the same.
§
Manages banking processes.
§
Ensure that staff retirements are
accurate and captured in the accounting system.
§
Support Grant Accountant with
financial analysis of Hub costs and new projects.
§
Maintains all accounting
documents and ensure that records are secure and systematically filed for easy
retrieval, in both soft and hard copy.
§
Prepares periodic financial
status reports.
§
Ensure that the coding of
transactions match the budgetary coding.
§
Support the administration
department in procurement of goods and services and receive goods for the Hub.
§
Maintains proper inventory,
checks regularly the state of repair of the office equipment, and reports any
major concerns to supervisor.
§
Ensures vehicles at the hub are
serviced on due dates, and any repairs are undertaken in a timely manner and
that the vehicle is in roadworthy condition.
§
Maintain the log book to ensure
accountable monitoring and usage of the vehicle pertaining to mileage, fuel
consumption, repair and service, parts replacement in accordance with standard
requirements
§
Attends to office errands and
provides transport services to staff and stakeholders as requested.
Academic Qualification,
Experience and skills
§
Level II of ZICA (CA), ACCA part
II or CIMA Level II
§
Registered with the Zambia
Institute of Chartered Accountants
§
2-3 years prior experience in
bookkeeping.
§
Hands on experience in
administrative functions
§
Highly-motivated individual with
strong attention to detail; and an ability to independently prioritize and
simultaneously handle multiple tasks.
§
Proficiency with Microsoft Word
and Excel.
§
Not less than 2 years driving
experience with valid driver’s license.
§
Strong collaborative skills and
the ability to interact with other office staff at all levels in a fast-paced
environment, sometimes under pressure.
To apply, please email your cover
letter and Curriculum Vitae highlighting how you match the criteria in the Job
Description to the following email
address: careers.zambia@actionaid.org. The email subject heading
should simply be titled “Finance and Administration Assistant…†(Followed by
province name). The Closing date for receipt of applications is Friday 7th
September 2018 at 17:00 hours. Please ensure that you mention
www.gozambiajobs.com as the source of this job advertisement.
ActionAid is an Equal Opportunity
Employer (EOE). Qualified women are encouraged to apply. Please Note: While we
value all applications, we can only respond to short listed candidates.
Action Aid’s Website: www.actionaid.org/zambia
To apply for this job email your details to careers.zambia@actionaid.org
