JSI Research and Training Institute. Inc. (JSI) is public health organization that is committed to improving the health and well-being of underserved and vulnerable people and communities throughout the world, and to providing an environment where people of passion and commitment can pursue this cause. JSI seeks highly qualified and accomplished public health leaders and staff for its United States Agency for International Development (USAID)-funded District Coverage of Health Services (USAID DISCOVER-Health) Project. The five-year USAID DISCOVER-Health project aims to improve the lives of Zambians by ensuring equitable access to and use of high-quality HIV, maternal ncw-born and child health (MNCH), family planning and reproductive health (FP/RH) services and products at the district and community levels. The project utilizes and sustains a health model that maximizes the relative strengths of the public and private sectors to deliver health products and services that reach all beneficiaries and consumer markets.

Job Title: Site Operations Assistant Coordinator
Position Type: Full Time
Reporting: Site Operations Coordinator
Location: Ndola

Overview

The Site Operaüons Assistant Coordinator will focus primarily on coordinating critical inputs which ensure that the USAID DISCOVER-Health service delivery sites are able to operate optimally. This includes ensuring that the sites have the space, furniture, equipment. and consumables in the correct quantities and specifications that they require for smooth operation. This position will assure quality service provision provides critical input into successful and timely implementation. As a key member of the Health Systems Team, the successful candidate will also support special proÉcts within the operations team and provide general reporting support to the Site Operations Coordinator

Main Responsibilities

This is a key position for the successful rollout and maintenance cf the Project’s health service delivery activities. The successful candidate will:

§  Identify Project sites requirements over the short and medium term to ensure they have the  space, furniture, equipment and consumables to operate optimally,

§  Track and monitor the use of consumables by Project sites and teams to ensure that this is rational and reasonable and assist in the implementation of systems to ensure optimal deliveries;

§  Participate in site rollout and monitor lease agreements entered into with Landlords and provide management and execution oversight;

§  Coordinate the purchase requisitions (equipment, furniture and consumables) for the Hub  and outreach sites to ensure that these provide full and comprehensive specification and quantification and enable optimal and timely procurement

§  In collaboration with the Office and Logistics department, implement and enforce measures  to ensure safety and security at Project hub sites and outreach sites:

§  Assist with strategic planning operational planning, and preparation of budgets for activity  implementation;

§  Create a project management/monitoring dashboard and use it to continuously monitor  execution of hub-site activities related to availability of space, equipment, stock levels,  agreed upon schedules, and other project contractual requirements assigned by the Project Director,

§  Assist in managing minor site renovations / infrastructure contracts and contractors;

§  Assist in ensuring adherence to the Environmental and Mitigation strategy and plan for  facility operations across all project sites:

§  Liaise with Sites Coordinator, Environmental Management Coordinator, Hub Managers and external stakeholders and monitor and report on progress of site improvement status and
document areas of future focus to improve the sites operations;

§  Other activities as stipulated by the supervisor, Director Operations, DPD-FA or PD

Key Competencies

This job requires a hands-on analytical thinker, with strong coordination skills, ability to prepare  and implement activity plans, and ability to perform root cause analysis and generate sound implementation strategies. The successful candidate must be/have:

§  Energetic, goal-oriented, with ability to adapt quickly to achieve results and get the job done;
Excellent written. verbal and interpersonal communication skills with an ability to  communicate effectively throughout all levels and across all departments of the organization;

§  Ability to work collaboratively with colleagues in a results-driven. team-oriented  environment and hands-on

§  Ability to function as a strong member of a highly motivated team

§  Ability to interpret project goals and objectives correctly and translate them into  demonstrable operational tasks which yield tangible results that add to die overall project purpose and vision within their prescribed time frame and sequence;

§  Demonstrable knowledge and understanding of compliance as it relates to health quality standards.

Qualifications and Experience

§  Bachelor’s Degree in Administration or Business Management; (or equivalent)

§  Minimum 2 years of operations management experience;

§  Proven operations management in a successful healthcare setting strongly required;

§  Experience in project management an advantage;

§  Driven to continuous improvement;

§  Comfortable working in a dynamic changing environment

§  Able to identify technical problems and formulate solutions when required;

§  Able to conduct health site assessment, setup standardization and ensuring sustainability;

§  Excellent organizational skills;

§  Strong presentation skills;

§  Attention to detail and accuracy;

§  Proficiency with Microsoft Office;

§  Willingness to travel extensively throughout Zambia.

Mode of Application:

Please send a written application via email. Your application should consist of a cover letter and a detailed CM including full addresses and contact telephone numbers. Please indicate the position you are applying for in your cover letter and also give names, addresses and contact telephone numbers of three referees.

Please send e-mail applications, with the position you are applying for in the subject line, to:
jobs_discoverh@zm.jsi.com

Closing Date: Friday 7th September 2018.
Please send hardcopy applications, with the position clearly marked on the envelope, to:

The Project Director,
USAID DISCOVER-Health Project
Inchito III Plot 45/D/REM-3-A/377 Warthog Road Kabulonga
Lusaka, Zambia.

To apply for this job email your details to jobs_discoverh@zm.jsi.com