Latest Job Adverts
| ADMINISTRATIVE & FINANCE ASSISTANT |
| AIHA |
Advert
Posted 2018-11-14 04:40:50
Position Title: Administrative & Finance Assistant
Department: Program
Location: Lusaka, Zambia
Reports to: HBCU Project Director
Description of HBCU project:
A Consortium of four
historically black colleges and universities (HBCUs) in the United States,
working in coordination with American International Health Alliance (AIHA), is
working to support select Ministry of Health Level One hospitals in Zambia.
The HBCU Global Health Consortium Project is designed to transform clinical HIV
practice to provide high quality, comprehensive, interprofessional care and
treatment to people living with HIV. The project seeks to train
healthcare workers within high-burden HIV settings on how to reduce stigma and
discrimination, while providing training on the impact of social determinants
of health on health outcomes along the HIV care continuum. Ultimately, the goal
is improving the quality of healthcare, clinic workflow, and team-building
leading to improved health outcomes. This is a PEPFAR supported project.
ESSENTIAL ROLES AND RESPONSIBILITIES
Program Administrative Support
§
Assist the HBCU
Project Director and Senior Program Coordinator with the day to day program
work as requested.
§
Make travel-related
arrangements including hotels, shuttles, tickets, etc.
§
Provide logistical
support for trainings, workshops, conferences, etc.
§
Prepare onboarding
documentation for review by the HBCU Project Director and Program Coordinator
for all newly hired staff.
Financial Support
§
Collect quotations,
tax invoices and delivery notes from vendors
§
Put together support
documentation such as procurement requests, contracts, travel authorization,
travel advances, travel reconciliations, travel vouchers etc.
§
Process and reconcile
travel advances to AIHA partners and staff.
§
Act as an assistant to
the AIHA Lusaka Accounts office and work closely with finance to ensure
accounts unit is in order.
§
Assist with
procurement management, customs clearing, and inventory management of all
assets.
§
Assist in the
execution of daily financial transactions such as issuing and obtaining
approval for check requests and petty cash vouchers.
§
Provide support to
AIHA sub grantees in financial and administrative issues.
§
Assist in preparation
of monthly HBCU funds requests in close collaboration with the AIHA Lusaka
office AFO.
§
Assist in maintaining
internal financial control procedures that adhere to AIHA DC established
policies and procedures.
§
Assist in the
preparation of annual program budgets in close collaboration with HBCU Project
Director, Senior Program Coordinator, and DC Office programmatic backstop
§
Track cash and bank
logs
Other duties as assigned.
SKILLS AND QUALIFICATIONS
§
Bachelor’s Degree in
Finance, Accounting, Bookkeeping or related field and at least 3 years
experience in a similar position.
§
Experience in managing
budgets and collaborating with multiple projects.
§
Ability to handle
multiple tasks simultaneously in a fast-paced environment, set priorities and
meet deadlines.
§
Ability to work
independently as well as with a team and follow directions.
§
Excellent
communication and customer service skills.
§
Fluency in English;
excellent written and oral communication skills, including facilitation and
cross-cultural communication; attention to detail.
§
Familiarity with US
Government funded programs and NGOs in Africa.
§
Strong analytical,
critical thinking, problem-solving and decision-making skills.
§
Computer proficiency
in Windows environment (Microsoft Word, Excel, Access, PowerPoint).
§
2-4 years of work
experience in accounting related to NGO programs.
§
Proficiency in
QuickBooks is preferred
This position is for
local Zambia hire.
Please send your cover letter and CV to jobs@aiha.co.zm by 18 November 2018 COB.
Please put your name
and the position you’re applying for in the title of the email.
