Latest Job Adverts
| Bookkeeper |
| DAI Global LLC Shaping a More Livable World |
Advert
Posted 2019-02-15 01:09:50
DAI works at the cutting edge of
international development, combining technical excellence, professional project
management, and exceptional customer service to solve our clients’ most complex
problems. Since 1970, DAI has worked in 150 developing and transition
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change. Clients
include international development agencies, international lending institutions,
private corporations and philanthropies, and host-country governments.
1.
Project Background:
The Scaling Up Nutrition (SUN) Program
is a cross-ministry and multi-donor program to reduce stunting in Zambia. The
National Food and Nutrition Commission (NFNC) implements SUN as part of the
Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days
Program. SUN 2.0, the second phase of the program, has three major
components: (1) Pooled Multi-Donor SUN Fund, (2) SUN Technical Assistance (SUN
TA), and (3) SUN Learning and Evaluation. Working in parallel with the SUN
Fund, the USAID/Zambia SUN TA program will provide support and direct technical
assistance to sub-national local government officials in target districts to
plan, implement, coordinate, and monitor integrated nutrition-sensitive and
nutrition-specific activities to significantly reduce the rate of stunting
among Zambian children under two.
2. Location: Lusaka, Zambia
3. Objective:
The Bookkeeper is a key member of the
finance team. Under the supervision of the Senior Accountant, s/he will assist
with recording financial transactions, handling petty cash disbursements,
advances, and maintaining accurate records of payments and replenishments.
4. Tasks and Responsibilities:
General Accounting Support
§ Prepare weekly cash-flow forecasts for
approval and fund replenishment wire requests
§ Handle petty cash disbursements and reporting,
ensuring petty cash is maintained per maximum petty cash policy, and that all
petty cash procedures are followed
§ Prepare invoices, advances and reimbursements,
cheques, and wire transfer payments and VAT Local Purchase Orders for approval
and processing, ensuring accuracy and timely execution
§ Ensure that requests for payment have
appropriate approvals
§ Prepare field expense vouchers ensuring
accuracy of expense coding
§ Assist with payroll preparation, ensuring
leave balances and taxes are accurately recorded
§ Prepare tax and other statutory remittances
§ Perform any approved accounting corrections
and reversals
§ Ensure the timely deposit of cash receipts
§ Act as a bank agent securing petty cash
replenishments and other cash needs as instructed
§ Ensure the safeguard of bank checks
§ Record approved costs in the Field Accounting
System (FAS)
§ Prepare monthly bank reconciliations
§ Prepare backup documentation for all project-related
transactions, and ensure completeness and appropriate review and approvals are
documented
§ Audit travel requests and expense reports for
accuracy and compliance and follow procedures to ensure accurate and timely
payment and reconciliation of travel advances, reimbursements for staff and
partner travel
Financial Administration Support
§ Under the direction of the Sr. Accountant, use
Field Accounting System (FAS) to record financial transactions and the
electronic project filing system and structure on the project server to save
all finance documentation
§ Maintain hard copy file management system and
use DAI’s operations system (TAMIS) and Oracle to complete some finance
functions as required
§ Scan and upload voucher files to DAI’s
repository for the electronic archival of financial documentation
§ Perform regular spot audits of project files
§ Assist the Sr. Accountant with daily reviews
of backup documentation using the finance checklists to ensure completeness,
accuracy, and full compliance with DAI policies and procedures
§ Assist in preparation of information inputs
for any financial reporting requirements, or internal reports as necessary
5. Reporting and Supervision:
The Bookkeeper directly reports to the
Senior Accountant.
6. Qualifications:
§ B.A. Degree in Accounting, Finance, Business
Administration or equivalent.
§ At least 2 years of relevant experience in an
accountancy position
§ Minimum 2 years’ experience
supporting USAID-funded projects in an accountancy/finance role
§ Demonstrated understanding of applicable
finance-related USG contracting regulations
§ Accuracy in working with large amounts of data
§ Ability to respond effectively to time
sensitive inquiries
§ An energetic, forward-thinking and creative
individual with high ethical standards and appropriate professional image
§ An extremely well organized and self-directed
individual with sound technical skills, analytical ability, good judgment, and
strong operational focus
§ Able to maintain good working relationships
with team members while retaining high levels of confidentiality and discretion
§ Fluency in English is required
To apply please visit fs9.formsite.com.
